How to Plan Tender and Water Toy Operations for a Charter

About this guide

Tender and water toy planning is one of the few parts of a charter where the guests' best day and the crew's worst day are separated by about thirty seconds of inattention. It is also the part most often planned as an inventory — a list of what the yacht carries — rather than as an operation.

The yacht tender and water toys fill much of a charter day, so their schedule matters as much as the route.

This guide covers how experienced deck teams match toys to the day, brief guests on the items that actually carry risk, and structure supervision, plus where Guest Trip keeps the toy plan attached to the itinerary rather than in someone's head.

Match the toys to the anchorage, not the appetite

The single biggest planning error is treating the toy list as available every day. It is not. Each item has a set of conditions in which it works, and the deck's job at the itinerary stage is to say which day suits which toy.

Seabob / diver propulsion. Clear water, low traffic, moderate depth. Poor visibility; busy anchorages with tender traffic. Jet ski / PWC. Open water, distance from swimmers and shore, permitted zone. Restricted or speed-limited bays; many marine parks prohibit outright. E-foil. Flat water, space, a competent or coached rider. Chop, crowds, novices without a coached progression. Inflatable slide / platform. Light wind, minimal swell, a calm lee. Anything above about 12 knots; rolling anchorages. Paddleboard / kayak. Almost anything sheltered. Offshore breeze that quietly takes guests downwind. Diving / snorkelling. Site, visibility, qualified supervision. Marine parks with permit requirements; strong tidal cuts. Tender excursions. A landing point, fuel, a driver, a return time. Swell on the landing; night runs without a plan

Building this into the itinerary at the planning stage means guests are told which day is the toy day, rather than asking for the e-foil in a 20-knot chop and being refused.

the day-by-day itinerary carries the description of each day, so the toy plan is part of what guests read rather than a conversation on the swim platform.

Six steps to a safe, well-run toy operation

1. Brief per item, not once per charter

A generic safety briefing is not enough for a high-risk toy. The e-foil, the jet ski and the diver propulsion vehicles each need their own short, specific brief at the point of use: how it starts and stops, the kill cord or leash, the exclusion distance from swimmers and the yacht, the return signal, and the one thing that most often goes wrong with that item. Guests absorb a two-minute brief on the platform far better than a ten-minute one on day one.

2. Name the supervisor for every powered item

Anything powered needs a named crew member watching it, not the deck team collectively. Safety that depends on one person being present, available and not distracted is safety that fails the moment they are called away to a tender run. Where the yacht cannot staff simultaneous operations, stagger them — the toys and the tender excursion do not both have to be at 15:00.

3. Treat lithium batteries as a real fire risk

E-foils, seabobs and electric surfboards have brought serious lithium-battery energy aboard, and thermal runaway is now a recognised safety concern in the sector. Charge in a designated, ventilated area away from accommodation and escape routes, never unattended overnight where the yacht's procedures prohibit it, inspect packs for swelling or damage before use, and make sure the crew know the specific response for a battery fire rather than assuming a standard extinguisher plan covers it.

4. Know the local rules before you promise the toy

Jet ski use is restricted or banned outright in many marine protected areas and close to shore in most jurisdictions, and some countries require a licence for the driver. Speed limits inside parks and near beaches are enforced. Dive operations may need local authorisation. The answer to “can we use it here” belongs in the itinerary, checked at the planning stage — not in a negotiation with a ranger while guests watch.

save the anchorages where each activity is permitted as custom locations with your own notes, and reuse them across the season.

5. Rehearse launch and recovery, and plan it into the day

The garage sequence — which item comes out first, who is on the crane, where things sit on the platform, how it all goes back before the yacht moves — takes real time and is the thing that most often makes the yacht late. Time it once properly, then build that time into the day plan. A toy session that starts 40 minutes late because the tender was in front of the seabobs is a planning failure, not bad luck.

6. Read the guests' actual competence, not their claimed competence

The preference sheet says “confident swimmers, experienced with jet skis”. Day two says otherwise. Build a low-stakes first session — paddleboards and snorkelling in a calm bay — where the crew can quietly assess before anything powered comes out. This is particularly true for teenagers, whose confidence and competence are often furthest apart.

A simple daily toy plan

Which toys. Anchorage, wind, traffic, guest competence. What time. Around the day's passage and the launch sequence, not after lunch by default. Who supervises. A named crew member per powered item, written down. Exclusion zones. Distance from swimmers, yacht, shore and other traffic, briefed at the platform. Recovery time. Fixed and told to guests, so the yacht is not waiting on a jet ski at 18:30. Contingency. What comes out instead if the wind builds

Mistakes worth avoiding

• Listing every toy as available every day, then refusing them in front of guests.
• One generic safety brief on day one covering high-risk powered items used on day five.
• Charging lithium packs in an unventilated space or unattended overnight.
• Promising jet skis in a marine park where they are prohibited.
• Failing to set a recovery time, so the yacht misses its slot or its light.

Frequently asked questions

Where the tooling helps

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Put the toy plan on the day in Guest Trip

Describe what runs on each day, pin the anchorages where it is permitted, and let guests request activities within your real hours.